VBR AGM and annual review, 25th November 2018

The Vale of Belvoir AGM was held recently.  Here is a brief summary of reports distributed at the meeting and matters arising.

Chairman
  • Chairman and others have attended quarterly Notts Area meetings
  • VBR members have attended Ramblers Roadshow events, GDPR and first aid courses 
  • successful weekend at HF house in Malhamdale, North Yorkshire 
  • weekend away in Derbyshire well supported 
  • current VBR Committee re-elected for another year 
  • Walks Co-ordinator will produce the Summer Programme but needs someone to start taking over the planning of the 2019/20 Winter Programme 

Secretary & Social events
  • skittles evening and lunch party went well 
  • successful Christmas Lunch at Nevile Arms, Kinoulton 
  • Christmas Lunch this year in Bottesford 

Treasurer 
  • now has access to on-line banking 
  • some income from Ramblers Walking Holidays 
  • income from Ramblers HQ only the basic allowance (about £2 per member) 
  • net balance at 30th September increased slightly 
  • we will be charged for paying in by cheque or cash so members are encouraged to pay directly into the VBR bank 
  • largest cost was mileage allowance

Membership Secretary 
  • membership now 110 
  • we continue to attract new members at a steady rate 
  • Membership Secretary (only) now has on-line access to HQ membership details
  • all members contactable by email so can be advised of late changes to Walks Programme etc.
  • we are compliant with GDPR 
  • members are advised to keep their Ramblers Account details up to date so that Area can advise them of publication of Notts Walker 

Publicity Officer 
  • we continue to advertise on the web and on local notice boards 
  • many new members contact us after seeing our walks advertised on free magazines and newsletters
  • website is supported by weekly blog with over 200 routes and photos of walks in East Midlands and Peak District
  • VBR represented on Area Communications Committee

Walks Co-ordinator 
  • Summer and Winter Walks Programmes produced and distributed by post and electronically
  • sixty seven walks in the two programmes, lengths 5 to 12 miles
  • plus five during Weekend Away
  • most popular 8 to 9 mile full-day walks 
  • evening strolls (followed by a pub stop) popular 
  • numbers on walks have increased 
  • numbers of walk leaders also increased, now 22 
  • Weekend Away in 2019 will be at Dolgellau with 33 members and two members have agreed to plan the walks 

Group Footpath Secretary 
  • also Rushcliffe District Coordinator 
  • attends meetings of Area Rights of Way Committee 
  • responsibilities: checking planning applications with reference to their impact on the network of rights of way etc; liaising with NCC, other coordinators, area secretary etc re rights of way 
  • recent local issues: Toot Hill footpath diversion; Bingham housing developments; new bridge over A46; closure of railway crossings

Notts Area Ramblers
  • Area meeting in July discussed GDPR, First Aid courses, Walking for Health, and updated Nottinghamshire Walks book 
  • Ramblers continue to support Walking for Health 
  • January 2019 meeting will be discussing Walks Programme production and best practices 
  • Area AGM is on Sunday 3rd February - VBR members encouraged to go on walks t.b.a. by hosts Gedling 
  • Notts Walker only sent to members with Ramblers HQ email addresses

Health and safety 
  • VBR hosted Area first aid course given by Red Cross
  • attended by 13 Ramblers
  • one safety incident this year and reported to Ramblers and Area 
  • dealt with well but still lessons to be learned/reviewed especially regarding importance of the recce, communication (e.g. between leaders and back markers and when group splits) 
  • also, Committee to review advice on first aid kits 
  • all members and especially leaders encouraged to look at the Ramblers Walk Leader Toolkit